ASP—Fund Accounting/
General Ledger

The ASP Fund Accounting/General Ledger System is designed for Municipalities and Special Governmental Districts.

Capabilities & Advantages

• Security access by user and password; Different levels of security available for each operator through user scripts

• Process checks, receipts, interfund transfers, investments, redemptions, encumbrances, budget amendments, prior year adjustments, general journal entries on either a cash, accrual or modified accrual basis
• All transactions may be posted to expenditure, revenue or general ledger accounts; Revenue and expenditure budget with up to an eight year history
• Each account is automatically displayed in the chart of accounts for budget input, or import a percentage of previous year's budget
  
• Automatically detect duplicate invoices, checks & purchase order numbers
• Easy access to vendor information while posting invoices or changing information fields; Up to 20 line vendor distribution presets with set amounts/percentages
• Automatic interface from the ASP Payroll System for employee and employer cost distributions
• User-defined chart of accounts up to 25 characters
• Ability to close out one budget year and go into the next budget year and retain the ability to make correction within the previous budget year
• Performs an automatic month end and year-end processing
• View on screen, or print budget history by account number, date, vendor number or transaction type
• Interface to Project/Job Cost System
• Automatic message flag to indicate over budget while posting invoices and purchase orders
• Print options: preprinted laser or continuous feed forms for 1099s, checks, vouchers, and vendor labels

Flexible Report Options

• Standard reports are built into the monthly and annual reporting with user-defined report generation
• Standard reports include: budget report for budget amount, amount expended or received month-to-date, year-to-date and variance, adopted budget report for proposed, approved and adopted budget with historical budget history
• Popular reports used: check register, outstanding check report, voucher report, vendor report, monthly and annual expenditure and revenue report, estimated expenditure and revenue report, expenditure/encumbrance report, monthly and annual operation of cash report, monthly and annual investment reports, monthly and comparative balance sheet, cash requirements report, age analysis report, combined balance sheet report and over budget report